How to Type-in Your Custom Text to Pre-made Tags or Labels in Microsoft Word

Hello there! I’m going to show you how to type-in your custom text to pre-made tags or labels in Microsoft Word.

Would you want to be able to type-in your desired text or personalize pre-made tags or labels instead of printing them first then hand writing on them? It would be nice to have those beautiful fonts printed on your tag or label right? And with Microsoft Word, it’s very easy!  🙂

This is actually one of the many  questions I get when people purchase printable tags or labels from my Etsy shop 1EverythingNice because the tags or labels are not editable PDF files. If you do have editable pdf file then you can just easily type-in your custom text before printing it. But there are tons of free beautiful pre-made tags and labels, but not editable PDF files, on the internet (like from Pinterest) with blank white portion where you can hand write desired message after printing. And because Microsoft Word is practically installed in almost all computers from the very first time you purchase one, and the fact that it’s very easy to use, we’re going to use Microsoft Word. This is a lengthy post because I want to be detailed as much as possible.  🙂

This trick works for JPEG or or PNG files.

So you downloaded a free printable file from Pinterest, (or let’s use this Free Minecraft Birthday Tags as an example).

Open your Microsoft Word application, the default size is 8.5″x 11″ (Letter). Click Insert tab, then Picture.

A pop-up window will appear, look for the printable file, then click Insert, or just double click on the printable file from the popup window.

Below will be your screen, you’re on the Format Tab. If you’re not in the Format tab after inserting the printable file, just go to to the Format tab.  🙂

From the Format tab, click Text Wrapping, then choose Tight.

Point your mouse on the circle on the right corner where the blue outline is, then stretch all the way to the end of the page.

Do the same on the other corners so you have the picture in 8.5″x 11″ size. The tags in this example are 2″circle tags, you need to  do this (make the inserted picture to 8.5″x 11″ size) if you are to use a 2″ puncher to cut out the circle tags or if you want to retain the original size of the downloaded printable tags.

Go to Insert tab, click Text Box ,then Draw Text Box.

Draw the text box where you want to type-in your custom text or message, then type. While you’re on the text box, point your mouse on the black outline of the text box, right click then choose Format Text Box.

The Format Text Box Window will appear. From the Color and Lines tab, click the drown down menu on the Color and choose No color. On the Line drop down menu, choose No color as well. Click OK.

Now we have removed the white background of the text box.

Double click on the text box to select or highlight the whole text, at the same time a small edit window will appear. Click B if you want the text to be Bold. The default font for this example is Calibri. I have the Minecrafter font installed on my computer, it’s perfect for these tags, so I choose that. 🙂  The default size of the font is 11. To change the size of your text, click the drop down menu and choose the size, I choose 18.

You can change the color as well, I choose Red.  🙂

Now drag the text box and align it properly to the area where you want it to be.

Copy the text box, drag it to the next tag, and do the same for all the tags.  🙂

Save your file, it’s now a Word file. You’re now ready to print your tags.  🙂

You can apply this tip with just about any printable PNG or JPEG files you want to personalize with your favorite font. Say you found a thank you card with a white portion where you can hand write your own message. Just insert the file as a picture, then follow the instructions above, then print!.  🙂